Administrative Assistant

Charleston, SC posted on May 27

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Summary:

Provide secretarial and administrative support to one or more managers or departments.

Requirements:

Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic and ability to type 65-70 wpm accurately and take dictation.

Education and Experience:

High school diploma, plus 1-2 years business/secretarial school or equivalent combinations of training and experience with minimum 3 years secretarial and administrative experience including business writing and research responsibilities.

Responsibilities and Duties:

  • Type variety of documents, many highly confidential documents. Maintain/set-up sophisticated filing systems, supervisor’s personal files, etc.

  • Answer phones – screen/handle routine and/or noncritical items, pass others on to supervisor.

  • Maintain supervisor’s calendar; schedule/confirm meeting dates, etc. Arrange travel, hotel, and car reservations and prepare itineraries.

  • Take/transcribe meeting minutes and other dictation. Photo-copy documents as required.

  • Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring supervisor’s attention.

  • May compile and prepare various reports for supervisor’s use (requires analysis and comparison of data).

  • Insure continuance of office routine in supervisor’s absence. Write reports, letters, memos, etc., for supervisor’s signature.

  • Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions, etc.) for supervisor’s signature.

  • Perform additional assignments per supervisor’s direction.

Safety Considerations:

Employee typically works in an office environment and is not exposed to extreme environments. Employee may be required to lift objects up to 10 pounds on a non-routine basis. Employee must practice good ergonomic principles to prevent illnesses such as carpal tunnel and back injury from minor task performance.

#CB

Job ID 2017-1647

# of Openings 1

Job Locations US-SC-Charleston

Posted Date 5/15/2017

Category Administrative/Clerical


Wage

DOE

Experience

Any

Type

Full-time