Provide secretarial and administrative support to one or more managers or departments.
Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic and ability to type 65-70 wpm accurately and take dictation.
Education and Experience:
High school diploma, plus 1-2 years business/secretarial school or equivalent combinations of training and experience with minimum 3 years secretarial and administrative experience including business writing and research responsibilities.
Responsibilities and Duties:
Type variety of documents, many highly confidential documents. Maintain/set-up sophisticated filing systems, supervisor’s personal files, etc.
Answer phones – screen/handle routine and/or noncritical items, pass others on to supervisor.
Maintain supervisor’s calendar; schedule/confirm meeting dates, etc. Arrange travel, hotel, and car reservations and prepare itineraries.
Take/transcribe meeting minutes and other dictation. Photo-copy documents as required.
Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring supervisor’s attention.
May compile and prepare various reports for supervisor’s use (requires analysis and comparison of data).
Insure continuance of office routine in supervisor’s absence. Write reports, letters, memos, etc., for supervisor’s signature.
Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions, etc.) for supervisor’s signature.
Perform additional assignments per supervisor’s direction.
Employee typically works in an office environment and is not exposed to extreme environments. Employee may be required to lift objects up to 10 pounds on a non-routine basis. Employee must practice good ergonomic principles to prevent illnesses such as carpal tunnel and back injury from minor task performance.
Job ID 2017-1647
# of Openings 1
Job Locations US-SC-Charleston
Posted Date 5/15/2017